1.Apologies for absence

Alison Pettafor

2. Declaration of conflicts of interest

None.

3. Approval of minutes of the meeting held on 5th November 2025

Approved.

4. Matters arising from the above minutes not otherwise covered in the agenda

Action points from the minutes of the meeting on 5th November

1, 2, 3. Ewen has contacted Premier Sports about the crack by the right post and the cost of marking out a pickleball court. He is waiting for their response on both, and a decision will be made about the latter once the price is known. It was decided not to pursue the use of stick-on temporary lines (impractical etc.).

4. Richard has enquired about putting up general advertising banners and we will aim to display four – two of each of the original designs. Ewen will confirm with Roger Webb, but it was decided to display from around March/April onwards. The total cost should be around £115. ACTION 1

5. Richard has sourced and purchased an external noticeboard, and this will be installed as soon as possible. ACTION 2

5. Safeguarding

Lyn, as Welfare Officer, facilitated the delivery of the committee’s training video, assisted by the facilitator’s guide.  Now that the training has been delivered the short form at the end of the training video has been completed and submitted to the LTA.

Lyn also showed updates of the following LTA posters: Welfare Officer & Safeguarding; Find a Coach (Are you receiving industry recognised Coaching?); Safe to Play (Say Something if you See Something). Other posters indicate where our nearest automated external defibrillator is situated and where our fire extinguisher and first aid kit can be found. These will all be displayed on our new external noticeboard and will be in addition, therefore, to the information on Safeguarding and Risk Assessment which is displayed on the noticeboard inside the hut. ACTION 3

Two additional posters will be attached to the netting by the main entrance gate to remind players that safeguarding is the responsibility of everyone and to show where all relevant physical copies of information can be found. The website is up to date with all necessary information and policies. ACTION 4

6. Report from the Chair

Ewen may need to remind members about the winter friendlies offered by Bungay Tennis Club as the response has been limited. ACTION 5 In the meantime, Lyn will let Paul Cunningham know that we are still waiting to hear from members. ACTION 6

7. Finance – the Treasurer’s report

Richard remains unimpressed with HSBC and may look to use a different bank.

8. AOB

a) Lyn will ask Alison if she would be willing to set up and take responsibility for the new WhatsApp group suggested at the last meeting where members are invited to join if they want to contact players on an ad hoc basis for games. This would create a pool of players and facilitate cross group play. ACTION 7

b) Barry will compose a prospectus for members to explain how the “HTC 100 Club” works and once approved by the committee, this will go out in an email as an attachment. He will also write an introduction for the email and asks that committee members look at both drafts asap so the email can be sent. ACTION 8

c) Richard has purchased a new padlock for the front gate and will let members know the new code. Lyn will update the booking email on the website. ACTION 9

Please note that at the time of writing, the following points have already been actioned:

6, 8 & 9

9. Date of next meeting

21st January 2006

Meeting ended at 7.45pm